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In recent days, Outlook has become a widely used app for a lot of users for its good versatility and many features. But sometimes, the users face some issue while sending or receiving emails from Outlook account.

Therefore, if you are encountering the Outlook data file cannot be accessed error, then it might have occurred due to the corrupted or damaged data files. According to the users, you might confront this issue due to the slow internet speed.

Moreover, in many cases, the data linked to the Outlook profile can be damaged and as a result, you can face this issue.

In this guide, we have provided some easy techniques and handy solutions to troubleshoot this issue in no time.

Steps to Follow for Fixing the Outlook Data File Cannot Be Accessed:

When the Outlook data file cannot be accessed error occurs, you cannot access your Outlook account and it stops you from sending or receiving any emails.

That is why we have mentioned some important troubleshooting methods in order to resolve the issue.

Simply read the discussed solutions and apply them accordingly. The procedures are simple, easy and hassle-free.

Fix 1: Create a New Outlook Profile

Creating a new Outlook profile is one of the most common solutions in order to fix the issue. To perform so, go through the following section.

Step 1

At first, press Windows Key + X key simultaneously to open the Open Quick Link menu and then choose the Settings option from the list.

Step 2

From the Settings option, move to the Accounts and then locate Emails & Accounts option. Then, click on the Add an account tab.

Step 3

After that, a new window will appear called Add an account. Now, select the E-mail Account option, enter your profile name and the required information about your account. Click on Next to proceed further.

Step 4

Finally, click on Finish and now your new account will be properly created.

This process is automatic and an IMAP account will be created automatically. If you want, you can also manually configure the account. But before that, you should find out the Outlook data file.

Follow the given instructions below to perform that.

Step 1

At first, open the Control Panel section and then click on the User Account and Mail option. Once the Mail Setup page opens, click on the Show Profiles tab.

Step 2

After that, select the current Outlook profile of yours and then open the Properties option. Thereafter, click on the Data Files tab.

Step 3

Further, the Account Settings window will appear on the system screen. After that, let’s move to the Data Files tab. Here, in this section, you will find the name and the location of the data file. Also, note down the location because you’ll need it in further steps.

When the process gets completed, check whether you are able to access your Outlook account’s data file properly or not.

Fix 2: Move the Data Files to the Default Location

Most of the Outlook users have reported that when the error message “the Outlook data file cannot be accessed 2016” occurs, you should move your data files to a particular location. 

Some of them have reported that just by moving the files did not solve the issue. After moving them back to the original folder, you need to reboot the system. After doing this, hopefully, the error message will be completely gone.

Fix 3: Set the Inbox Folder

If the inbox folder is not specified, then there are chances that you might confront this error message. Therefore, you need to set the inbox folder. 

To do so, go through the given below instructions.

Step 1

At first, go to the File section and the move to the Account Settings option. There you will find the Change Folder option, click on it.

Step 2

After that, you will find the “+” symbol next to the folder name. Therefore, select it to expand the option.

Step 3

Now, click on the Inbox and click on OK to confirm the action. Finally, close the Account Settings section and click on the Send and Receive button.

Mainly users claim that you can solve this issue just by selecting a different folder. Thereafter, choose the original inbox folder and save your changes again.

Fix 4: Set the New .Pst File

Another effective solution is to set a new .pst file to fix this issue. If you want to preserve the data, you can copy the old .pst file. 

To perform so, simply locate the .pst file and create its copy.

Now, move to the Emails tab and select the Change Folder section. After that, remove the old .pst files and add a new .pst file. Now, reboot the Outlook program.

To create the new .pst file, go through the steps mentioned in the section below.

Step 1

At the beginning of the process, move to the File section and then select the Account Settings option to open the desired account.

Step 2

In the next step, click on the Change Folder and then select Create a new Outlook data file section. Now, click on the “+” symbol and then choose Inbox.

After doing this, you can easily fix this issue.

Fix 5: Check the Internet Connection

The Outlook data file cannot be accessed 2010 error message might appear due to the slow internet connection. Hence, you have to examine your internet connection.

Open a web browser to check if it is opening or not. If not, then, it means that this is a connection error. If your device is connected with a WiFi network, try to change the WiFi connection.

On the other hand, if your device is connected with the mobile network, then restart the phone and try to connect your Outlook account. Then check whether you are able to access the data or not.

Fix 6: Turn Off the Cached Exchange Mode

Sometimes, the Cached Exchange Mode can interfere with the Outlook account and prevent you from accessing the Outlook data. As a result, you might confront this error message.

To get rid of this situation, you need to fix the issue by turning off the Cached Exchange Mode. To turn it off, follow the hereunder instructions and apply them as instructed.

Step 1

At first, press the Start button and then open the Control Panel section. Now, move to the Mail and then Email Accounts and then Email tab.

Step 2

After that, select your mail account and uncheck the Use Cached Exchange Mode option. Finally, click on Next and then on Finish to complete the process. 

Lastly, relaunch the Outlook account and now you can access the data files.

To End Up

Hopefully, these fixes mentioned in the earlier sections will definitely help you out to eliminate the error message the Outlook data file cannot be accessed effectively. 

After applying these steps, the Outlook account will back on in its normal condition.

In case, if you face any difficulties while performing any of the steps, let’s us know by commenting in the comment section below. Do not forget to give feedback about this article.

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